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Wiki source code of c. Directory and Contacts

Version 1.2 by teamwire001 on 2021/12/06 10:05
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1 The **Directory** tab shows all synchronised [[Contacts>>doc:||anchor="03-contacts"]]; created [[Lists>>doc:||anchor="03-lists"]]; [[Circles>>doc:||anchor="03-circles"]] to which you have been assigned to by your Teamwire admin; and [[Bots>>doc:||anchor="03-bots"]], that you have access to.
2
3 ## ##
4 [[image:Public.Applications.Android.User-Manual.WebHome@mobEN_Directory.png||height="615" width="280"]]
5 ## ##
6
7 {{id name="03-search"/}}
8
9 = Search =
10
11 Use the magnifier to open the search bar and look for your colleagues. Enter (parts of) their name to see all of yours and other organisation's matching users. If a user is from another organisation, their associated organisation name will be shown.
12
13 You can also search for names of lists, circles and bots.
14
15
16 {{id name="03-contacts"/}}
17
18 = Contacts =
19
20 In the **Contacts** tab you can see all users, sorted by their last name. The list shows all users which your Teamwire administrator allows you to see.
21
22
23 {{id name="03-contactdata"/}}
24
25 == Contact info ==
26
27 Tap on a contact's name to open their profile and contact information.
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29 Depending on the data each of them has added, you will find a profile picture and info about their organisation, department, role, or even phone number.
30
31
32 {{id name="03-contactphone"/}}
33
34 === Call number ===
35
36 Open another user's profile and tap the [[image:Public.Applications.Android.User-Manual.WebHome@icon-newlist.png||height="20"]] icon on the bottom right of the screen.
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38 If the user has added their phone number to their contact info, you will find a **phone** symbol. Tap the symbol to move the number to your default phone app where you can start a call.
39
40
41 {{id name="03-contactemail"/}}
42
43 === Send email ===
44
45 Open another user's profile and tap the [[image:Public.Applications.Android.User-Manual.WebHome@icon-newlist.png||height="20"]] icon on the bottom right of the screen.
46
47 If the user has added their email address to their contact info, you will find an **envelope** symbol. Tap the symbol to move the address to your default mail app where you can start composing an email.
48
49
50 {{id name="03-blockauser"/}}
51
52 === Block a user ===
53
54 Blocked contacts will not be able to create a 1:1 chat with you, or write to an existing 1:1 chat. If you are participating in a group chat with a blocked user, their messages will not be displayed to you.
55
56 To block a user, open their profile and tap **Block contact.** Their profile will show a button to **Unblock user,** if you have already blocked them. Thus, you will be able to revoke a block.
57
58 Alternatively, you can find a list of all blocked users in your Profile at [[Blocked Contacts>>doc:Public.Applications.Android.User-Manual.Settings.WebHome||anchor="05-privacy"]] where you can unblock them.
59
60 (% class="box infomessage" %)
61 (((
62 If you cannot block a contact, the feature may have been disabled by your Teamwire administrator.
63 )))
64
65 {{id name="03-contacts-addressbook"/}}
66
67 == Contacts from your local address book ==
68
69 If Teamwire has been granted access to your address book, you may find users from other organisations.
70
71 They will automatically be shown in your list of contacts.
72
73 **Requirements for synchronising external users from your local address book**
74
75 * The mail address in your address book matches their user ID
76 * Your Teamwire administrator has enabled a policy allowing the communication with external users
77 * The users are hosted on the same Teamwire Server (//backend//)
78 ## ##
79
80 {{id name="03-contacts-organisations"/}}
81
82 == Contacts from other organisations ==
83
84 If your Teamwire admin allows communicating with externals, you may find users from other organisations in your contacts.
85
86 Use the magnifier to open the search bar and look for users. Their associated organisation name will be shown.
87
88 **Requirements for finding users from other organisations**
89
90 * Your Teamwire administrator has enabled a policy allowing the communication with external users
91 * The external's Teamwire administrator allows their users to be found in the directory
92 * The users are hosted on the same Teamwire Server (//backend//)
93 ## ##
94
95 {{id name="03-contacts-federated"/}}
96
97 == Federated contacts ==
98
99 If your Teamwire administrator has enabled Teamwire Federation, you may find users of other organisations from another Teamwire Server (//backend//) in your contacts.
100
101 They will automatically be shown in your list of contacts. They will show the Teamwire Federation icon [[image:Public.Applications.Android.User-Manual.WebHome@icon-federated1.png||height="20"]] and their associated backend name.
102
103 **Requirements for synchronising external users from another Teamwire Server**
104
105 * Your Teamwire administrator has configured Teamwire Federation with another Teamwire Server (//backend//)
106 * Your Teamwire administrator has enabled your user account to use Teamwire Federation
107 ## ##
108
109 {{id name="03-lists"/}}
110
111 = Lists =
112
113 Lists are used to quickly and easily create a new chat with a predefined group of people in Teamwire, similar to a mailing list. Meaning, you can create multiple chats with the same list(s) based on different topics or projects.
114
115 Lists are contact groups that you created yourself and are available in your directory only. Their users will not be notified of being part of your list. Think of lists as a kind of "private circles".
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117 When a chat is created, the list is parsed into its individual users which are added as independent chat participants. Unlike [[circles>>doc:||anchor="03-circles"]], they will be directly listed in the list of chat members.
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119 Your lists are synchronised to all devices you have logged in with your Teamwire account.
120
121
122 {{id name="03-createalist"/}}
123
124 == Create a list ==
125
126 To create a new list, tap [[image:Public.Applications.Android.User-Manual.WebHome@icon-newlist.png||height="20"]] in the bottom right corner of the screen. Alternatively, you will find the option **Create list** via the menu in the upper right corner of the screen.
127
128 * **Select members**
129 Select members from your [[list of contacts>>doc:||anchor="03-contacts"]]. You may use the search bar to find contacts faster. Tap [[image:Public.Applications.Android.User-Manual.WebHome@icon-arrow.png||height="20"]] to continue.
130
131 * **Define list name**
132 Define a name for your list. It is best to choose a name you can easily associate to the group of people.
133 ## ##
134
135 Confirm the creation of your list by tapping [[image:Public.Applications.Android.User-Manual.WebHome@icon-confirm.png||height="20"]]. You will return to the directory.
136
137
138 {{id name="03-edityourlist"/}}
139
140 == Manage lists ==
141
142 If you want to add or remove contacts from your list later, tap the name of the list to view and edit it all current members. Tap [[image:Public.Applications.Android.User-Manual.WebHome@icon-newlist.png||height="20"]] in the bottom right corner of the screen to see your [[list of contacts>>doc:||anchor="03-contacts"]], and add more members. You may use the search bar to find contacts faster.
143
144 To remove members, tap a user in your list and select **Remove from List.**
145
146 (% class="box warningmessage" %)
147 (((
148 Changes made to your lists will not be applied to existing chats automatically. I.e., new list members will not automatically be added to a chat which was previously created with one of your lists.
149 )))
150
151 {{id name="03-deleteyourlist"/}}
152
153 == Delete lists ==
154
155 To delete a list, tap and hold the respective list in your **directory** until a prompt appears. Confirm the prompt by tapping **Delete.**
156
157 Please notice that this action cannot be undone.
158
159
160 {{id name="03-groups"/}} {{id name="03-circles"/}}
161
162 = Circles =
163
164 Circles are used to quickly and easily create a new chat with a predefined group of people in Teamwire, similar to a mailing list. Meaning, you can create multiple chats with the same circle(s) based on different topics or projects.
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166 Circles are managed by your Teamwire administrator and cannot be modified by you.
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168 In your directory, you will find all circles you are a member of yourself. You can use them when creating a chat or add them to an existing group conversation at a later time.
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170 Circles usually have names you can easily associate to a group of people, e.g. departments or teams.
171
172
173 {{id name="03-circles-public"/}}
174
175 == Public circles ==
176
177 Public circles are managed by your Teamwire administrator and cannot be modified by you.
178
179 In your directory, you will find all public circles of your organisation without being a member yourself. You can use them when creating a chat. This allows special use cases, such as in the examples below.
180
181 * **Example 1: Confidential information**
182 You can now contact the HR department via chat and submit a photo or scanned document of your sick note. Therefore, you create a chat with the public circle "Personnel office". Your get in contact with the "Personnel office" circle without inviting all other employees of the organisation.
183
184 * **Example 2: SOS button**
185 In case of an emergency, you have to inform a predefined group of contacts via SOS button. Therefore, you have assigned the public circle "Emergency contacts" in your settings (see [[SOS group>>doc:Public.Applications.Android.User-Manual.Settings.WebHome||anchor="05-sosgroup"]]). In case of an emergency, you will now create an alert chat with the "Emergency contacts" circle without inviting all other employees of the organisation.
186 ## ##
187
188 {{id name="03-bots"/}}
189
190 = Bots =
191
192 Bots are external applications (e.g. chat bots) that you have been given access to by your Teamwire administrator. They are always labelled with the suffix //Bot// so that users know that they are not talking to a real person.
193
194 For example, the RSS Bot, the WhatsApp Bot, a Web Chat Widget Bot, even a Barcode Scanner or a Flic Button Bot are just a few examples of useful and popular bots. [[In this article>>doc:Customer.Integrations.Teamwire-SDK.WebHome]] you can find more information and further examples of bots.
195
196
197 {{id name="03-updateyourcontactsandgroups"/}}
198
199 = Update your Contacts and Circles =
200
201 The user accounts of your colleagues or new circles are synchronised to your app automatically. However, if you are missing any users or circles in your directory, you can fetch the latest data manually with the option **Update Contacts** via the menu in the upper right corner of the screen.
202
203 If the contacts of concern do not show up, despite a manual update, please contact your Teamwire administrator. It is possible that server settings or policies have been applied which will limit the synchronisation of your contacts.
204
205 ## ##