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Changes for page c. Directory and Contacts

Last modified by teamwire001 on 2026/07/22 10:06
From version 1.1
edited by teamwire001
on 2024/01/15 12:27
Change comment: DOC-233
To version 3.1
edited by teamwire001
on 2026/07/22 10:06
Change comment: DOC-544

Summary

Details

Page properties
Content
... ... @@ -1,6 +1,6 @@
1 1  {{id name="03-directory"/}}
2 2  
3 -Atop your messages you can find the [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-directory.svg||height="20"]] **Directory**. It shows all synchronised [[Contacts>>doc:||anchor="03-contacts"]]; created [[Lists>>doc:||anchor="03-lists"]]; [[Circles>>doc:||anchor="03-circles"]] to which you have been assigned to by your Teamwire admin; and [[Bots>>doc:||anchor="03-bots"]], that you have access to.
3 +Atop your messages you can find the [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-directory.svg||height="20"]] **Directory**. It shows all synchronised [[Contacts>>doc:||anchor="03-contacts"]]; created [[Lists>>doc:||anchor="03-lists"]]; [[Circles>>doc:||anchor="03-circles"]] and [[Roles>>doc:||anchor="03-roles"]] to which you have been assigned to by your Teamwire admin; and [[Bots>>doc:||anchor="03-bots"]], that you have access to.
4 4  
5 5  
6 6  {{id name="03-search"/}}
... ... @@ -9,7 +9,7 @@
9 9  
10 10  Make use of the [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-search.svg||height="20"]] **search bar** located atop the list of contacts to look for your colleagues. Enter (parts of) their name to see all of yours and other organisation's matching users. If a user is from another organisation, their associated organisation name will be shown.
11 11  
12 -In the corresponding tabs of the directory, you can also search for names of lists, circles and bots.
12 +You can also search for names of roles, lists, circles and bots.
13 13  
14 14  
15 15  {{id name="03-contacts"/}}
... ... @@ -16,10 +16,10 @@
16 16  
17 17  = Contacts =
18 18  
19 -In the  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-user.svg||height="20"]] **Contacts** tab you can see all users, sorted by their first name. The list shows all users which your Teamwire administrator allows you to see.
19 +In the  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-user.svg||height="20"]] **Contacts** tab you can see all users. The list shows all users which your Teamwire administrator allows you to see.
20 20  
21 21  ## ##
22 -[[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@en_directory-1.png]]
22 +[[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@desktop-directory-1.png||data-xwiki-image-style-border="true" width="75%"]]
23 23  ## ##
24 24  
25 25  {{id name="03-contactdata"/}}
... ... @@ -26,11 +26,9 @@
26 26  
27 27  == Contact info ==
28 28  
29 -Click on a contact's name to open their profile and contact information.
29 +Click on a contact's name to open their profile and contact information, e.g. Department or Email address.
30 30  
31 -Depending on the data each of them has added, you will find a profile picture and info about their [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-place.svg||height="20"]] Organisation, [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-department.svg||height="20"]] Department, [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-role.svg||height="20"]] Role, or even [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-phone.svg||height="20"]] phone number.
32 32  
33 -
34 34  {{id name="03-contactchat"/}}
35 35  
36 36  === Start chat ===
... ... @@ -69,10 +69,9 @@
69 69  
70 70  Alternatively, you can find a list of all blocked users in the Account section at **Privacy > [[Blocked contacts>>doc:Public.Applications.Desktop.User-Manual-Desktop4.Profile-and-Settings.WebHome||anchor="account-privacyset-blocked"]]** where you can unblock them.
71 71  
72 -(% class="box infomessage" %)
73 -(((
70 +{{info}}
74 74  If you cannot block a contact, the feature may have been disabled by your Teamwire administrator.
75 -)))
72 +{{/info}}
76 76  
77 77  
78 78  {{id name="03-contacts-organisations"/}}
... ... @@ -104,6 +104,41 @@
104 104  * Your Teamwire administrator has enabled your user account to use Teamwire Federation
105 105  ## ##
106 106  
104 +{{id name="03-roles"/}}
105 +
106 += Roles =
107 +
108 +The [[image:Public.Attachments.WebHome@icons-role.svg]] **Roles** tab shows all roles created by your Teamwire administrator. Similar to [[public circles>>doc:||anchor="03-circles-public"]], you can add roles to your group chat without being assigned to it yourself.
109 +
110 +{{icon name="lightbulb-o "}}{{/icon}} Read more about the purpose and advantages of roles here: [[What are roles?>>doc:Public.FAQ.What-are-roles.WebHome]]
111 +
112 +
113 +{{id name="03-roles-join"/}}
114 +
115 +== Take a role ==
116 +
117 +Open the [[image:Public.Attachments.WebHome@icons-role-select.svg]] **Roles** tab and click [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-attach.svg||height="20"]] **Select Roles** in the lower right corner. Select one or more roles which you want to take on. As soon as you confirm your selection by tapping **Done**, your inbox will refresh. You will automatically join all group chats your role is a member of.
118 +
119 +The availability of roles depends on your Teamwire admin's configuration. If you are unable to select a specific role (e.g. it is grayed out), your administrator has not enabled that role for your user account.
120 +
121 +You can take on up to 3 different roles at the same time.
122 +
123 +Other users can see the role you've taken on in your profile details and in chats.
124 +
125 +[[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@desktop-directory-roles.png||data-xwiki-image-style-border="true" height="650px" style="margin-top:20px"]] ## ## [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@desktop-role-select.png||data-xwiki-image-style-border="true" height="650px" style="margin-top:20px"]]
126 +## ##
127 +
128 +{{id name="03-roles-leave"/}}
129 +
130 +== Leave a role ==
131 +
132 +You can leave a role the same way you've taken it.
133 +
134 +Click [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-attach.svg||height="20"]] **Select Roles** in the lower-right corner of the screen and deselect your choice to leave a role. Once you confirm your selection by tapping **Done**, your inbox will refresh. You will automatically be removed from all group chats you were added to based on your selected role.
135 +
136 +Alternatively, you can leave roles via [[your Profile>>doc:Public.Applications.Desktop.User-Manual-Desktop4.Profile-and-Settings.WebHome||anchor="04-roles"]].
137 +
138 +
107 107  {{id name="03-lists"/}}
108 108  
109 109  = Lists =
... ... @@ -117,7 +117,7 @@
117 117  Your lists are synchronised to all devices you have logged in with your Teamwire account.
118 118  
119 119  ## ##
120 -[[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@en_directory-2.png]]
152 +[[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@desktop-directory-2.png||data-xwiki-image-style-border="true" width="75%"]]
121 121  ## ##
122 122  
123 123  {{id name="03-createalist"/}}
... ... @@ -130,7 +130,7 @@
130 130  Define a name for your list. It is best to choose a name you can easily associate to the group of people.
131 131  
132 132  * **Select members**
133 -Select members from your [[list of contacts>>doc:||anchor="03-contacts"]]. You may use the search bar to find contacts faster.
165 +You can select users, roles, circles and bots to add them to your list. You may use the search bar to find contacts faster.
134 134  ## ##
135 135  
136 136  Confirm the creation of your list by clicking **OK.** You will return to your directory.
... ... @@ -149,14 +149,14 @@
149 149  Click  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-edit.svg||height="20"]] and select the option  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-adduser.svg||height="20"]]**Add members**. You may use the search bar to find contacts faster and then select the members from your [[list of contacts>>doc:||anchor="03-contacts"]].
150 150  
151 151  * **Remove members**
152 -Move your cursor over the respective user, click on the [[image:https://wiki-internal.teamwire.eu/bin/download/Public/Applications/Desktop/User-Manual/WebHome/icons-more.svg?height=20&rev=1.1||alt="icons-more.svg" height="20"]] icon to open the context menu and select  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-bin.svg||height="20"]] **Remove from list**.
184 +Move your cursor over the respective user, click on the [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-more.svg||height="20"]] icon to open the context menu and select  [[image:Public.Applications.Desktop.User-Manual-Desktop4.WebHome@icons-bin.svg||height="20"]] **Remove from list**.
153 153  ## ##
154 154  
155 -(% class="box warningmessage" %)
156 -(((
187 +{{warning}}
157 157  Changes made to your lists will not be applied to existing chats automatically. I.e., new list members will not automatically be added to a chat which was previously created with one of your lists.
158 -)))
189 +{{/warning}}
159 159  
191 +
160 160  {{id name="03-deleteyourlist"/}}
161 161  
162 162  == Delete lists ==